Self Storage Companies offer you the option to physically store documents; there are cases when your business’s important files and documents need to be stored in a secure place, especially if you run a home-based business and cannot provide the necessary level of security yourself. Self storage companies offer you secure self-storage units adapted to store and protect those documents; in some places they use climate controlled storage units to keep your documents safe.
But there are also storage companies that bring you secured document storage, electronically, this is a new tendency, by having your important files been stored by creating images of each page of your documents and have them stored on electronic database, on computer servers that you can even access online, under a secure system.By having an electronic copy of your physic documents stored on computers you add more safe to your business’ records. Your important documents will be safe from any kind of physical damages, fires, flood, or other kind of climate impacts that might affect, even destroy your files. The process of prepare and have those document been safe on a computer server are safe, each company has some general and special rules and protocols to electronically store those documents. It is very good option in these modern times where the tendency is use less paper and more electronic documents, and, of course Computers and IT technology.
Document File Storage
Storage companies who offer secure document storage use Document Management System. A document management system (DMS) is a computer system (or set of computer programs) used to track and store electronic documents and/or images of paper documents. The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management (ECM) systems and related to digital asset management, document imaging, workflow systems and records management systems. Document management systems commonly provide storage, versioning, metadata, security, as well as indexing and retrieval capabilities […]
Records management, or RM, is the practice of maintaining the records of an organization from the time they are created up to their eventual disposal. This may include classifying, storing, securing, and destruction (or in some cases, archival preservation) of records. A record can be either a tangible object or digital information: for example, birth certificates, medical x-rays, office documents, databases, application data, and e-mail. Records management is primarily concerned with the evidence of an organization’s activities, and is usually applied according to the value of the records rather than their physical format.